Gelco Advisor Fall 2004: Fax Imaging


	Introducing ExpenseLink® Fax Imaging ExpenseLink gets an Imaging Makeover
IN THIS ISSUE: White Paper Preview: Preparing for Sarbanes-Oxley New Features for ExpenseLink: Fax Imaging New Features for ExpenseLink: Intelligent Workflow PA ESSENTIALS: Year-End Reconciliation Year-End Checklist Self Help for Quick How-To’s UPCOMING NEWS AND EVENTS: PERSPECTIVES Customer Conference March 20-23, 2005 New Orleans Hold the Date! International Accounts Payable Professionals (IAPP) April 24-28, 2005 San Diego Financial Executive International (FEI) May 19-22, 2005 Chicago October SmartTalks Web Seminar SOX: Taking Control Through Expense Management Have a comment or a suggestion for a Gelco Advisor Article? Contact Us >	One of the most time consuming and costly tasks managers face when reviewing expense reports is simply matching an electronic expense report to its corresponding receipts that come separately through the mail or via a shipping service like Fed Ex. It can lead to confusion, mistakes and frustration. It’s also a hassle for the people filing the expense report, and can cause delays in receiving their reimbursement. “Attaching” receipts to expense reports ExpenseLink Fax Imaging solves this problem. This easy-to-use system gives travelers the ability to submit their expense reports with the corresponding receipts attached electronically. Fax Imaging provides managers already using ExpenseLink with immediate access to all the information they need to approve expenses without delaying the process by waiting for the mail. The benefits of ExpenseLink Fax Imaging to your organization: Make submitting expense reports more convenient for users with the ability to simply fax receipts and convert them to electronic images. Also, eliminate postage costs and speed report submissions. Streamline the expense report process and make faster and more informed decisions with real-time fax document integration. In addition, you can: Reduce process costs Reduce cycle time Put complete expense report information in one place at one time Reduce audit costs and help eliminate fraud with online access to receipts and expense reports for auditors and administrative staff. Also, improve expense management oversight controls. The result is faster decision making, lower process costs and improved expense controls - by providing online access to expense reports and supporting receipts for real-time management and administrator review. A simple process ExpenseLink Fax Imaging is easy for people on the road to utilize. The traveler fills out an expense report using Gelco ExpenseLink and prints out a fax cover page that includes a barcode for tracking the expense report to the receipts. The traveler faxes the cover page and receipts to Gelco Expense Management, where Gelco ExpenseLink converts the faxed receipts into an electronic image. The traveler, manager or administrator can retrieve and view receipts from their computer using ExpenseLink within minutes of submission. The images of the receipts are stored and accessible online along with the expense report. Manage expenses, not expense reports When used in conjunction with ExpenseLink Intelligent Workflow—which automatically screens expense reports against corporate policy guidelines and routes reports to the appropriate person or department for review—managers benefit from a much more streamlined process. This efficiency gives them more time to manage budgets and identify ways to reduce costs and potential abuses of company policies. Getting started For managers and travelers already using Gelco ExpenseLink, adding Fax Imaging is fast and easy. You can viewan archived virtual conference conducted by Gelco to get more information, see a demo and evaluate ExpenseLink Fax Imaging for your company. Talk to your Gelco service representative for more information. ExpenseLink Fax Imaging: it gives your expense management program a much-needed Imaging makeover. You’ll look better for it, too.