In early 2002, Gelco Expense Management
introduced a much-celebrated ExpenseLink architecture that made expense reporting easier and faster for your end users. Now, we’ve taken the next step, extended our best-of-breed technology, and made ExpenseLink more flexible, more scalable, more
global, more reliable, and easier to administer. As a result, your organization can do more in less time.With this new release, we’ve leveraged our ExpenseLink application to streamline many of your daily travel expense administrative tasks. To your travelers, the changes will be virtually transparent. To your program administrators, the changes will help them more effectively manage your ExpenseLink solution. Now and into the future.
One Sign On for Multiple Accounts
The most immediately noticeable improvement for the program administrator is our new single sign on. In the past, administrators needed to log on to each tool separately. Now, your administrators can access every tool, service, and account they need from a single sign on—without switching applications or interfaces. They can quickly set up new users, define individual limits, access password expirations, assign payment approvers, and automate account maintenance in the Maintenance section. They can manage and monitor the expense reporting and payment processes. They can access the newly enhanced Reporting and Analysis Service to define, modify, and run more detailed reports. And they can do it all from the same sign on.
Getting More for Greater Flexibility
The new ExpenseLink adds more flexibility to make life easier for your program administrator. They now have an unprecedented level of process flexibility because the underlying business logic can be easily changed to fit different regional or departmental needs.
For instance, the new online payment approval capabilities of ExpenseLink can be easily configured for greater precision and control. Your administrator can define the business rules used to route expense reports for approval and set thresholds based on expense types and limits to initiate automatic approval, identify suspect reports, and route exceptions for review and approval. All suspect and routed reports can be reviewed, approved, or rejected online, making the entire approval process easier, more efficient, and less costly.
Delivering Improved Reports
The new architecture also makes reporting easier, faster, and more effective. Users can query the expense reporting system independent of report generation then run multiple reports against the returned data set. This makes it extremely fast to run more reports and queries and capture a richly detailed view of expense data. ExpenseLink’s new data warehouse and data mart are updated in real time so all reports include up-to-the-minute, accurate information.
Your administrators will love ExpenseLink’s new background reporting capabilities. They no longer have to wait online for a report to run. That means they can continue to use the ExpenseLink system while their reports are generated. Administrators can even queue up multiple reports at the same time. When the report has been generated, an email notification is automatically delivered to the administrator, informing them that the new data set is ready for access.
Designed to Grow
With its new architecture, ExpenseLink can easily scale up to support the growing needs of your organization. Its architecture makes it possible for Gelco Expense Management to provide you greater capacity and capabilities as your needs grow. As a result, you can rely on Gelco to continually deliver best-of-breed expense management services that are easy to use and boost the productivity of your travelers and travel expenses.
The ease of use and accessibility of the New ExpenseLink Release Debuts has made it a huge hit with business travelers. Now we have extended these benefits to travel program administration.
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The new ExpenseLink—a travel administrator’s dream come true |
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© 2003 Gelco Expense Management All rights reserved.
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